Around the Bay 2015

Registration now closed

AROUND THE BAY 2015 CATERING VENDORS- APPLICATIONS ARE NOW OPEN

FESTIVAL DATE: 10^th & 11^th of October 2015

APPLICATION INFO

Around the Bay 2015 catering vendor sites will run across two days of the festival with all food and drink outlets located in the Alexandra Gardens. Fiesta Events & Catering is seeking expressions of interest from catering to participate in the event in 2015. Opportunities to be involved are limited so get you applications in quick.

Around the Bay 2015 is in its’ 23^rd year and has established itself as one of Australia’s largest mass participation bike rides

HOURS OF OPERATIONS:

Event	Locations	Date	Operating times
AROUND THE BAY 2015	Alexandra Gardens, Melbourne Located on Boathouse Drive next to Rowing Sheds.	10^th of October 2015	10.00am – 5.00pm
AROUND THE BAY 2015		11^th of October 2015	10.00am – 6.00pm
Note; All food and beverage rights for this event are through Fiesta Events & Catering. Vendors will be notified of the drink provider two (2) weeks before the event. Under NO circumstances are vendors to sell any other products then the contracted drink provider. This also include slushies products, sulshie applications will not be accepted.

BUMP IN TIMES

Friday 9 Oct 7.00am – 10.00am

Saturday 10 Oct 8.00am – 10.00am

BUMP OUT TIMES

Monday 12 Oct 7.00am – 4.00pm

APPLICATION PROCESS

1. Read the terms and conditions

2. Read the submission guidelines

3. Complete the member registration form, this will inform us of your business

4. Complete a stall/outlet information form for each outlet you have available

5. Complete an application for each outlet

KEY DATES (SUBJECT TO CHANGE)

Event	Date
Application Open (multiple stage process member registration, stall info form & applications)	1-08-2015
Applications closed (applications without bond payment will not be considered) (Late applications will not be accepted, as selection process would have started).	04-09-2015
Stage 1 - Notification to successful applicants (No information will be available before this date)	07-09-2015
Stage 1 - Full Payment Due (If full payment isn't received by due date site will offered in stage 2 notifications)	11-09-2015
Stage 2 - Notification (successful applicants and unsuccessful applicants notified)	14-09-2015
Unsuccessful applicants bonds refunded ($500 refunded into nominated account)	15-09-2015
Stage 2 - Full payment due	18-09-2015
Health services documentation due (Statement of trade via street trader must be uploaded)	18-09-2015
Bonds refunded/ or rolled over to next event ($500 refunded into nominated account)	19-10-2015

VENUE ACCESS DETAILS

All vehicles must register for a venue access permit before accessing the venue. Without this permit vehicles will not gain access to the venue (Alexandra Gardens).

All vehicles must be registered with Fiesta Events & Catering by COB Friday 9^th October. If you’re application is accepted you will need to fill out a venue access confirmation form. Then we will email you a venue access permit that must be displayed on the dashboard of your vehicle at all times. Please note that vehicles without this pass will not gain access to the venue.

IMPORTANT INFORMATION

Vehicles travelling west on Alexandra Avenue and approaching from Swan Street Bridge (Olympic Boulevard) are NOT PERMITTED to turn right into Boathouse Drive. Vehicles approaching from this direction must turn left into Linlithgow Avenue then right on to Alexandra Avenue and left into Boathouse Drive.

VEHICLE MOVEMENTS

Vehicle shut down will be enforced from 11am on Friday 9^th of October. All vehicles without a PERMANENT VENUE ACCESS PERMIT (essential vehicles only) will need to be removed from Alexandra Gardens.

Vehicles will be able to enter/exit the site from 7.00am on Monday 12^th of October.

PARKING

No vehicles are allowed to park at Alexandra Gardens (Boathouse Drive), for the duration of the event. Parking is available at the