Our Events

See all our events

Around the Bay 2015

Registration now closed

AROUND THE BAY 2015 CATERING VENDORS- APPLICATIONS ARE NOW OPEN

FESTIVAL DATE: 10th & 11th of October 2015

APPLICATION INFO

Around the Bay 2015 catering vendor sites will run across two days of the festival with all food and drink outlets located in the Alexandra Gardens. Fiesta Events & Catering is seeking expressions of interest from catering to participate in the event in 2015. Opportunities to be involved are limited so get you applications in quick.

Around the Bay 2015 is in its’ 23rd year and has established itself as one of Australia’s largest mass participation bike rides

HOURS OF OPERATIONS:

Event

Locations

Date

Operating times

AROUND THE BAY 2015

Alexandra Gardens, Melbourne


Located on Boathouse Drive next to Rowing Sheds.

10th of October 2015

10.00am – 5.00pm

11th of October 2015

10.00am – 6.00pm

Note; All food and beverage rights for this event are through Fiesta Events & Catering. Vendors will be notified of the drink provider two (2) weeks before the event. Under NO circumstances are vendors to sell any other products then the contracted drink provider. This also include slushies products, sulshie applications will not be accepted.


BUMP IN TIMES      

Friday 9 Oct                          7.00am – 10.00am

Saturday 10 Oct                     8.00am – 10.00am

BUMP OUT TIMES

Monday 12 Oct                       7.00am – 4.00pm

APPLICATION PROCESS

1. Read the terms and conditions

2. Read the submission guidelines

3. Complete the member registration form, this will inform us of your business

4. Complete a stall/outlet information form for each outlet you have available

5. Complete an application for each outlet

 

FEES FOR OUTLET AND STRUCTURE TYPES 
(No power, or marquee included with base fee)
Vendors are permitted to bring their own marquees onto the festival site as long as they comply with City of Melbourne’s strict guideline including providing your marquees engineering certificate of compliance design,  complying with Temporary Structure / Marquee Weighting Guidelines and wind rating or they can choose to hire a marquee via the event.

Small 3m (Frontage) x 3 (Depth)

site only single Product line

$600

Medium 4.5m (Frontage) x 3 (Depth)

site only multiple product lines

$800

Large 6m (Frontage) x 3 (Depth)

site only multiple product lines

$1100

Small 3m (Frontage) x 3 (Depth)

Mobile Van - site only single product line

$700

Medium 4m to 6m (Frontage) x 3 (Depth)

Mobile Van - site only multiple product lines

$1100

 

 

 

POWER

Each 10 or 15 Amp power outlet

Single phase - $50/day (2 days use)

$100

Each 20 Amp power outlet

Single phase - $100/day 2 days use)

$200

Each 32 or 20 Amp power outlet

Three phase - $150/day (2 days use)

$300


KEY DATES (SUBJECT TO CHANGE)

Event

Date

Application Open
(multiple stage process member registration, stall info form & applications)

1-08-2015

Applications closed
(applications without bond payment will not be considered)
(Late applications will not be accepted, as selection process would have started).

04-09-2015

Stage 1 - Notification to successful applicants
(No information will be available before this date)

07-09-2015

Stage 1 - Full Payment Due 
(If full payment isn't received by due date site will offered in stage 2 notifications)

11-09-2015

Stage 2 - Notification
(successful applicants and unsuccessful applicants notified)

14-09-2015

Unsuccessful applicants bonds refunded 
($500 refunded into nominated account)

15-09-2015

Stage 2 - Full payment due

18-09-2015

Health services documentation due
(Statement of trade via street trader must be uploaded)

18-09-2015

Bonds refunded/ or rolled over to next event
($500 refunded into nominated account)

19-10-2015























VENUE ACCESS DETAILS

All vehicles must register for a venue access permit before accessing the venue.  Without this permit vehicles will not gain access to the venue (Alexandra Gardens).

 

All vehicles must be registered with Fiesta Events & Catering by COB Friday 9th October.  If you’re application is accepted you will need to fill out a venue access confirmation form. Then we will email you a venue access permit that must be displayed on the dashboard of your vehicle at all times.  Please note that vehicles without this pass will not gain access to the venue.

 

IMPORTANT INFORMATION

Vehicles travelling west on Alexandra Avenue and approaching from Swan Street Bridge (Olympic Boulevard) are NOT PERMITTED to turn right into Boathouse Drive. Vehicles approaching from this direction must turn left into Linlithgow Avenue then right on to Alexandra Avenue and left into Boathouse Drive.

 

VEHICLE MOVEMENTS

Vehicle shut down will be enforced from 11am on Friday 9th of October. All vehicles without a PERMANENT VENUE ACCESS PERMIT (essential vehicles only) will need to be removed from Alexandra Gardens.

 

Vehicles will be able to enter/exit the site from 7.00am on Monday 12th of October.

 

PARKING

No vehicles are allowed to park at Alexandra Gardens (Boathouse Drive), for the duration of the event. Parking is available at the