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Bendigo Easter Festival 2016

Registration now closed

Catering & Retail VENDOR APPLICATIONS ARE NOW OPEN (27 OCT 2015 TO 21 DEC 2015)

FESTIVAL DATE: Thursday 24th to Sunday 27th of March, 2016

APPLICATION INFO: The Bendigo Easter Festival catering and retail vendor sites will run across all the three days of the festival with outlets located in different areas. Fiesta Events & Catering is seeking expressions of interest from catering operators to participate in the Bendigo Easter Festival 2016. Opportunities to be involved are limited so get you applications in quick.

Join us this Easter in March for the 145th Bendigo Easter Festival.

HOURS OF OPERATIONS:

Event

Locations

Date

Operating times

The Bendigo Easter Festival 2016

Sidney Myer Place *

Amusement Rides - Lower Bull St.*

Fun Zone - McCrae St.*

Rosalind Park - Cedar Garden

Rosalind Park - Bunya Garden



+Thursday 24 March 2016

6 PM to 10 PM

Friday 25 March 2016

10 AM to 5 PM

Saturday 26 March 2016

10 AM to 5 PM

10 AM to 9 PM*

Sunday 27 March 2016

10 AM to 5 PM

+ note only Rosalind Park - Bull St Bridge food vendors will trade at the music event on 24 March 2016. This will be a drug, alcohol and smoke free community event.

Saturday 26 March 2016 trading until 9 PM

Note; All beverage rights for this event are through Fiesta Events & Catering. Vendors will be notified of the drink provider three (3) weeks before the event. Under NO circumstances are vendors to sell any other products then the contracted drink provider.  

KEY DATES (SUBJECT TO CHANGE)

Event

Date

Application Open (multiple stage process member registration, stall info form & applications)

Friday, 06 November 2015

Applications close (applications without bond payment will not be considered)
(Late applications will not be accepted, as selection process would have started).

Monday, 21 December 2015

Stage 1 - Notification to successful applicants

(No information will be available before this date)

Friday, 15 January 2016

Stage 1 - Full Payment Due 
(If full payment isn't received by due date site will offered in stage 2 notifications)

Thursday, 21 January 2016

Stage 2 - Notification to successful applicants and unsuccessful applicants

Friday, 22 January 2016

Unsuccessful applicants bonds refunded 
($500 refunded into nominated account)

Thursday, 28 January 2016

Stage 2 - Full payment due

Thursday, 28 January 2016

Health services documentation due (Statement of trade via street trader must be uploaded)

Thursday, 4 February 2016

Event start

Thursday 24 March 2016

Event End

Sunday 27 March 2016

Bonds refunded/ or rolled over to next event
($500 refunded into nominated account)

Monday, 4 April 2016

APPLICATION PROCESS

1. Read the terms and conditions

2. Read the submission guidelines

3. Complete the member registration form, this will inform us of your business

4. Complete a stall/outlet information form for each outlet you have available

5. Complete an application for each outlet


FEES FOR OUTLET AND STRUCTURE TYPES



SITES (No power, or marquee included with base fee)
Vendors are permitted to bring their own marquees onto the festival site, or they can choose to hire a marquee via the event.

Small 3m (Frontage) x 3 (Depth)

site only single Product line

$990

Medium 4.5m (Frontage) x 3 (Depth)

site only multiple product lines

$1,485

Large 6m (Frontage) x 3 (Depth)

site only multiple product lines

$1,800

Small 3m (Frontage) x 3 (Depth)

Mobile Van - site only single product line

$990

Medium 4m to 6m (Frontage) x 3 (Depth)

Mobile Van - site only multiple product lines

$1,800





POWER

Each 10 or 15 Amp power outlet

Single phase - $65/day (3 days use)

$195

Each 20 Amp power outlet

Single phase - $85/day (3 days use)

$255

Each 32 or 20 Amp power outlet

Three phase - $195/day (3 days use)

$585

OTHER REQUIREMENTS 

Cool room 3.3 x 1.7 internal space - (inc power)


Cool room 2.2 x 1.6 internal space - (inc power)

Each room is to be shared by 2 vendors, with key access

Single vendor use, with key access


(Due to size restriction no external cool rooms are allowed)

$330


$380

Security Bond

In order to comply with area regulations, all stallholders are required to pay a security bond of $500 incl. GST in addition to their stallholder fee. The bond will be used to repair any damage to the grounds or any infrastructure e.g. trees, taps, sprinklers, marquees etc, caused directly by the stallholder. Likewise if there is any breach of the contract, such as neglecting to properly dispose of waste, this bond may be used for compensation. If the damage bill exceeds $500 the stallholder will be sent an additional invoice. If the vendor meets all contract specifications and there is no damage, the bond will be refunded in full

$500


VEHICLES

No vehicles, trailers or cool-rooms will be allowed to remain at the rear of the stall site as vendors don't have a back of house.